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Data Management Policy

From June 2011, Research IT (TCHPC) have implemented a new set of data management polices. This allows us to cleanly remove old data from the system.

All existing and new users must read and comply with the policies below, and in particular should take note of all data deletion policies for user and group directories.

TCHPC data storage facilities are not available for long-term data storage - they are made available for the lifetime of user and group projects, and data will be deleted upon user and project expiration.

Current Filesystem Structure

  • There are two storage pools available to the main clusters (lonsdale, parsons, kelvin): /home and /projects

  • To view your quota, use the myquota utility. The reports both user quotas and project quotas. See this link for more details on Quotas.

User Home Directories

User home directories are stored on the global /home partition.

In order to enable more efficient data management processes and provide disaster recovery and snapshot services:

  • /home is restricted to 5TB, with 50GB allocated per user (enforced by quotas)
  • Users should use /home to store data input files and submission scripts, results files, and where appropriate source code
  • On a monthly basis, all directories and files in /home are backed up for disaster recovery purposes
  • Upon user account expiry, there will be a grace period of 1 month for users to copy files from their home directory as required before their home directory and all its files will be deleted. The user will be sent automated emails warning about their account expiry in advance.

Group Project Directories

Shared group project files are stored on the global /projects partition:

On the /projects partition:

  • All projects are allocated cpu and storage resources
  • Please ensure that job outputs are be written to a project directory and not to home directories
  • Principal Investigators and Research Staff/Postgraduates can apply for projects. These are organised per PI.
  • The directory structure for projects is: /projects/<PI_name>/<project_name>
  • Group quotas are enforced per PI, with additional storage granted/removed per group.
  • Any files which should be shared between group/project members must be placed in a project directory.
  • Upon project expiry, there will be a grace period of 1 month for users to copy files from the project directory as required before the files will be deleted. All users in the project group (including the project PI) will be sent automated emails warning about this in advance.
  • The myquota tool can be used to report their quota usage (on home directory, and all project directories).

Users must also comply with the following policies and guidelines

  • All users are expected to follow the guidelines provided in the TCD document Good Research Practice, the TCD Data Access and Data Management Policy
  • New accounts are created with ownership and access permissions (of directories and files) restricted by default to the account holder. These permissions can be changed by the user. Each user is responsible for ensuring that their data is kept secure. For more information on ownership and permissions, please consult the notes in our Introduction to Linux course or contact our support team
  • Data is not backed up
  • Data in project directories is available for a discrete project period and will be deleted once the project expires
  • Data is home directories will be backed up for disaster recovery purposes (only) on a monthly basis. Accidentally deleted data will not be retrieved.
  • Unless otherwise explicitly agreed in writing, services provided by the centre should be used for research purposes only, they may not be used for clinical research or for commercial gain
  • Unless otherwise explicitly agreed in writing, services provided by the Centre are not suitable for the storage or processing of clinical, medical, confidential, personal, commercial and/or other types of sensitive information. Users should be mindful of their obligations under the Data Protection acts and (in the case of TCD users) the Good Research Policy guidelines.

Procedure for retrieving files/data for users who have left TCD

If you had files stored on TCHPC servers and have now left Trinity but wish to access those files (e.g. if you have moved to another institute, but are still collaborating with groups within Trinity, then further to requirements from the College's Good Research Practice document, we will need you to arrange:

  1. Signoff from your former Head of School & Research Institute before we can process this request
  2. An undertaking from all parties that the data can cleanly be transferred off campus and that the data does not contain medical, confidential, commercially sensitive, sensitive, or personal data or records of any form or description.